Conference Manager

In West London at AllMumKind

Salary = £30,000 to £35,000 depending on experience

Job description

Based in West London, the Conference Manager will support the efficient and effective delivery of an annual portfolio of conferences and exhibitions, the efficient delivery of association management services and be the first point of contact for a number of clients. You will need to be very customer orientated with excellent communication skills. Your strong administrative, organisational, IT and customer service skills, along with experience in dealing with the public and external suppliers, both in person and over the phone will demonstrate you have the ability to manage a variety of tasks in an accurate and timely manner to meet event deadlines.

Our clients include the public, private and not-for-profit sectors and our events range from one day events to residential international congresses.
This is a “hands-on” role and involves working as part of a team. The role of Conference Manager varies depending on the client organisation and type of event involved.

Typical activities include:

• liaising with clients to ascertain their precise event requirements
• providing a secretariat service for conference committees
• producing detailed plans for events (e.g. timelines, venues, suppliers, legal obligations, staffing
and budgets)
• agreeing to and managing a budget
• managing scientific programmes and abstract submissions
• securing and booking suitable venues and hotels
• ensuring insurance, legal, health and safety obligations are adhered to
• coordinating venue management, caterers, stand designers, contractors and equipment hire
• organising facilities for car parking, traffic control, security, first aid, hospitality and the media
• identifying and securing speakers or special guests
• planning room layouts and the entertainment programme, scheduling workshops and
demonstrations
• coordinating staffing requirements and staff briefings
• selling sponsorship/stand/exhibition space to potential exhibitors/partners
• preparing delegate packs and papers
• liaising with marketing and PR colleagues to promote the event
• liaising with clients and designers to create a brand for the event and organising the production
of tickets, posters, catalogues and sales brochures
• coordinating suppliers, handling client queries and troubleshooting on the day of the event to
ensure that all runs smoothly
• overseeing the dismantling and removal of the event and clearing the venue efficiently
• post-event evaluation (including data entry and analysis and producing reports for event
stakeholders)
• providing a comprehensive association management service to support the democratic structures
of client organisations and to support active participation by members
• supporting and advising elected officers and committee members in their day to day running of
client organisations and to serve as point of contact for selected organisations
• providing regular reports to keep the client informed of progress of each project
• support client organisations with regular reviews and updating procedures and policies as
required and to assist them in achieving their objectives
• preparing an annual schedule of activities for client organisations and to ensure that deadlines are
observed
• managing the recruitment of members, exhibitors and sponsors with support from other staff

Education and experience

The successful candidate is likely to possess a high level of academic achievement, with a degree in events management, business administration, marketing, leisure and tourism management or languages or experience in a similar industry. A minimum of three years relevant experience is required.
Skills and interests

Candidates for this post need to:

• have excellent time management
• be enthusiastic, self-motivated and outgoing
• be able to establish productive relationships with people at all levels
• have good communication and presentation skills and be able to demonstrate excellent
organisational skills
• be able to gather and interpret information for business research
• be commercially aware and customer-focused
• have a positive and adaptable approach to problem solving
• be innovative and creative to distinguish events from the competition
• have knowledge of sales, marketing or copywriting
• have experience of budgeting and financial management
• be able to work as part of a team
• be able to manage a small team including a conference administrator and temporary event staff
• possess an eye for detail
• must work well under pressure, ensuring the smooth and efficient running of each event
• additional duties as deemed appropriate by the Directors may be allocated from time to time.

Special details

Permanent
9am to 5.30pm
Full time

  • Professional Services
  • Catering/hospitality
  • Manager (Manager/Supervisor)
  • Permanent

Homeworking available: No

Flexible working pattern available: Full-time

Apply now

Advert expires: 12/12/2019

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Job Description: 

Based in West London, the Conference Manager will support the efficient and effective delivery of an annual portfolio of conferences and exhibitions, the efficient delivery of association management services and be the first point of contact for a number of clients. You will need to be very customer orientated with excellent communication skills. Your strong administrative, organisational, IT and customer service skills, along with experience in dealing with the public and external suppliers, both in person and over the phone will demonstrate you have the ability to manage a variety of tasks in an accurate and timely manner to meet event deadlines.

Our clients include the public, private and not-for-profit sectors and our events range from one day events to residential international congresses.
This is a “hands-on” role and involves working as part of a team. The role of Conference Manager varies depending on the client organisation and type of event involved.

Typical activities include:

• liaising with clients to ascertain their precise event requirements
• providing a secretariat service for conference committees
• producing detailed plans for events (e.g. timelines, venues, suppliers, legal obligations, staffing
and budgets)
• agreeing to and managing a budget
• managing scientific programmes and abstract submissions
• securing and booking suitable venues and hotels
• ensuring insurance, legal, health and safety obligations are adhered to
• coordinating venue management, caterers, stand designers, contractors and equipment hire
• organising facilities for car parking, traffic control, security, first aid, hospitality and the media
• identifying and securing speakers or special guests
• planning room layouts and the entertainment programme, scheduling workshops and
demonstrations
• coordinating staffing requirements and staff briefings
• selling sponsorship/stand/exhibition space to potential exhibitors/partners
• preparing delegate packs and papers
• liaising with marketing and PR colleagues to promote the event
• liaising with clients and designers to create a brand for the event and organising the production
of tickets, posters, catalogues and sales brochures
• coordinating suppliers, handling client queries and troubleshooting on the day of the event to
ensure that all runs smoothly
• overseeing the dismantling and removal of the event and clearing the venue efficiently
• post-event evaluation (including data entry and analysis and producing reports for event
stakeholders)
• providing a comprehensive association management service to support the democratic structures
of client organisations and to support active participation by members
• supporting and advising elected officers and committee members in their day to day running of
client organisations and to serve as point of contact for selected organisations
• providing regular reports to keep the client informed of progress of each project
• support client organisations with regular reviews and updating procedures and policies as
required and to assist them in achieving their objectives
• preparing an annual schedule of activities for client organisations and to ensure that deadlines are
observed
• managing the recruitment of members, exhibitors and sponsors with support from other staff

Education and experience

The successful candidate is likely to possess a high level of academic achievement, with a degree in events management, business administration, marketing, leisure and tourism management or languages or experience in a similar industry. A minimum of three years relevant experience is required.
Skills and interests

Candidates for this post need to:

• have excellent time management
• be enthusiastic, self-motivated and outgoing
• be able to establish productive relationships with people at all levels
• have good communication and presentation skills and be able to demonstrate excellent
organisational skills
• be able to gather and interpret information for business research
• be commercially aware and customer-focused
• have a positive and adaptable approach to problem solving
• be innovative and creative to distinguish events from the competition
• have knowledge of sales, marketing or copywriting
• have experience of budgeting and financial management
• be able to work as part of a team
• be able to manage a small team including a conference administrator and temporary event staff
• possess an eye for detail
• must work well under pressure, ensuring the smooth and efficient running of each event
• additional duties as deemed appropriate by the Directors may be allocated from time to time.

Special details: 
Permanent 9am to 5.30pm Full time
Salary: 
£30,000 to £35,000 depending on experience
Type of work: 
Permanent
Career level: 
Manager (Manager/Supervisor)
Industry: 
Professional Services
Sector: 
Catering/hospitality
Closing date: 
2019-12-12 00:00:00
Location: 
West London
Closed: 
Job Summary: 
Working for an established and growing professional conference and events business, our client is seeking an experienced Conference Manager to join their team.
Homeworking: 
Flexible working pattern: 
Full-time
Salary band: 
£30,000 - £39,999