Project Administrator

In West London at Allmumkind

Salary = £30,000

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Job Description: 

Person specification
You will need to be very customer orientated with excellent written and verbal communication skills and attention to detail. Your strong administrative, organisational and IT skills, along with experience in dealing with volunteers, will demonstrate you have the ability to manage a variety of tasks in an accurate and timely manner to meet strict deadlines.

You will thrive in a pressured environment, have the ability to prioritise a heavy workload. You will be skilled in Microsoft Office, in particular Excel and PowerPoint, and be comfortable in learning new software packages with the aim of working independently without supervision. More than anything you need to be enthusiastic, conscientious and a reliable team player with a can-do attitude and a hardworking approach.
Typical activities include:

MMM Project Coordination

• Support good communication between all key stakeholders including MMM Management
Team, ISH representatives, industry collaborators, research and academic collaborators, and
project volunteers at all participating sites worldwide
• Coordinate the logistics of worldwide resource and equipment distribution
• Process invoices and track project expenditure against the annual budget
• Support the collection of all data collected for MMM by the deadline submission deadline
• Coordinate and assist in the production of MMM publications

MMM Marketing:

• Write, maintain and update content for the dedicated MMM website pages, ensuring that the
latest information is available.
• Actively engage in all social media platforms to promote the campaign globally.
• Communicate the aims and objectives of the campaign and encourage engagement to all
• Assist with the production of media information to highlight the campaign objectives
and results

MMM Documentation and Data Management:

• Develop and maintain a tracking system for all screening activity.
• Facilitate the timely collection of results.
• Maintain the campaign database.
• Assist in the production of written reports and presentations as required by the MMM
Management Team
• Review all guidance notes on an annual basis and prepare any further documents as
• Ensure all documentation is translated or adapted locally to maximise the global impact
of the campaign.


• Perform any other duties which may be required by the MMM management team for
the satisfactory delivery of the project
• To observe and comply with all the employer's policies and regulations, including the
key policies and procedures on Confidentiality, Conflict of Interest, Data Protection, Equal Opportunities, Ethics related, External Interests, Financial Regulations, Health and Safety, Information Technology, and Smoking.

Education and experience:

The successful candidate is likely to possess a high level of academic achievement, with a qualification or experience in project management, coordination or administration.

Skills and interests

Candidates for this post need to:
• have excellent time management
• possess an eye for detail
• have good communication and presentation skills and be able to demonstrate excellent
organisational skills
• be able to establish productive relationships with people at all levels
• be enthusiastic, self-motivated and outgoing
• be able to gather and interpret information for business research
• be commercially aware and customer-focused
• have a positive and adaptable approach to problem solving
• be innovative and creative to distinguish our services from the competition
• have experience of budgeting and financial management
• be able to work as part of a team
• must work well under pressure, ensuring the smooth and efficient running of the clients'
• additional duties as deemed appropriate by the Directors may be allocated from time to time.

Hours/ Environment

The hours of work are 09.00-17.30 from Monday to Friday with one hour for lunch.
Although our standard working hours are 09.00-17.30, Monday–Friday, longer hours may be required, particularly in the run up to the campaign when it is necessary to meet deadlines.
Very occasional weekend and evening may also be necessary for specific events.
The job description describes the principal purpose and main elements of the job. It is a guide to the nature and main duties of the job as they exist currently, but it is not intended as a wholly comprehensive or permanent schedule.

Line Management

The Association Administrator will report to the Director who will be responsible for ensuring the allocation of work.

Special details: 
Full time - 9am to 5.30pm
Type of work: 
Career level: 
Experienced (non Manager)
Professional Services
Closing date: 
2020-02-27 00:00:00
West London
Job Summary: 
Working with a global conference agency based in West London, our client is looking for a highly organised and energetic Project Administrator.
Flexible working pattern: 
Salary band: 
£20,000 - £29,999